Office Administrator
Vaco
Job ID: 4016947910
Location: Columbus, OH
Description:
**Job Description: Construction Administrator**
**Location:**
New Albany, OH - fully onsite
**Position Overview:**
A construction company is seeking a detail-oriented Office Administrator to support the management of their badging process for subcontractors, purchase card reports, and office management responsibilities. This is a fully on-site, contract-to-hire position with a 6-month duration.
**Key Responsibilities:**
**Badging Process:**
* Oversee the management of at least 100 badges simultaneously across three different sites: North America, Dublin, and Hilliard.
* Handle the 2-4 week badging process for subcontractors, ensuring the completion of background checks.
* Efficiently receive ticket numbers and upload them into Smart Sheets (or Excel).
* Proficiency in Smart Sheets or Excel is required.
* Communicate effectively with clients, keeping them informed of their subcontractors' status in the process.
* Manage the receipt and signing of Non-Disclosure Agreements (NDAs) and ensure badges are issued promptly.
**Purchase Card Reports:**
* Manage a designated email address where foremen submit their receipts.
* Enter receipts into the designated software (training provided) and ensure accurate coding of receipts.
* Proactively follow up with foremen to remind them to submit receipts on time.
**Office Management:**
* Handle phone calls, emails, and other general administrative tasks.
* Perform office duties such as making copies, re-stocking inventory, and managing office supplies, food, and drinks.
**Qualifications:**
* Strong attention to detail and organizational skills.
* Proficiency in Smart Sheets and Excel.
* Excellent communication skills, both verbal and written.
* Ability to manage multiple tasks and projects simultaneously.
* Experience in administrative roles, particularly in a construction or related environment, is a plus.
**Contract Details:**
* Fully on-site position.
* Contract-to-Hire with an initial 6-month contract.
This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple responsibilities with precision and efficiency.
Remote: False
Min Salary: 0
Max Salary: 0
Salary Frequency: yearly
Posted Date: 2024-09-03
URL: https://www.linkedin.com/jobs/view/4016947910
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